Senate Builders & Construction Managers, Inc.
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Welcome to:

"The Senate i-Warehouse"
ATTENTION SUPPLIERS!
The intent of the "Supplier Support" page is to provide our material and equipment vendors with a helpful tool to ensure newly-purchased products are properly processed through all stages of procurment from the initial purchase order generation through actual delivery.
Submit a Proposal

Do you wish to provide a quote or a proposal for an upcoming bid or an ongoing project?

Just click the following link and attach your bid/quote/proposal to a pre-addressed email message window. Be sure to include the project name and division of work
NotePost


Did you know?
All suppliers that furnish new materials and equipment to Senate on all of our Federal Government contracts can be assured that their monetary funds are usually protected by a payment bond underwritten by a A listed Surety Bond Corporation.
Senate BID-Room
- For Upcoming Bid Documents (Plans/Specs)
Click Here!
Senate's Loading Dock

PLEASE UTILIZE "SENATE'S EIGHT(8)-STEP PROGRAM" TO ASSURE THAT ALL MATERIALS ARE PROPERLY PROCESSED THROUGH ALL STAGES OF PROCUREMENT FROM INITIAL PURCHASE ORDER GENERATION THROUGH ACTUAL DELIVERY.

BEGIN WITH STEP 1
Step 1 - Purchase Order Generation

In an effort to expedite the procurement of materials, please click the following link that will provide you with Senate's "Standard Purchase Order Agreement" template. Complete all of the information indicated within the highlighted fields. Be sure to complete all of the information with as much detail as possible.
Note that the "Purchase Order Agreement" is invalid until the formal copy of the agreement is approved and signed by an authorized officer of Senate.
Start Here!
Step 1
Step 2 - Expedite All Submittals ASAP!

NOTE: In order to further expedite the procurement process, STEP 2 may be started concurrently with STEP 1, in fact, it is encouraged.  For STEP 2, please click the following link that will provide you with Senate's standard directions for providing a complete submittal package for approval. Be sure to prepare a complete submittal package as per the project contract documents.
Note that materials and equipment MAY NOT be released for shipment until the formal submittal is approved and signed by
an authorized officer of Senate.  Refer to STEP 3.
Step 3 - Follow-Up on Approvals
                Make Corrections, if Required.

Keep in constant contact with Senate's main office for status of submittal approvals. Click the following link that will automatically open an email message window, pre-addressed to the necessary Senate personnel. Utilize this method of communication to obtain submittal approval status. It is MANDATORY that you contact Senate's main office within 7 calendar days after you have forwarded your submittal package to obtain approval status and in 3 day increments thereafter. In the event that your submittal package requires corrections, additions, or a complete re-submission, it will be MANDATORY that all documents be expedited and will most likely require the services of an Overnight Mailing Service, ie. Federal Express, at your expense.
Note that materials and equipment MAY NOT be released for shipment until the formal submittal is approved and signed by an authorized officer of Senate.
Step 4 - Obtain Submittal Approvals

Click the following link that will automatically open
an email message window, pre-addressed to the necessary Senate personnel. Utilize this method of communication to review all aspects of the prior STEPS and begin to coordinate delivery.  It is your responsibility to completely review all submittals that have been returned to you by Senate. Verify that all of the notes and/or comments made by the government and Senate have been adressed prior to any material release.
Note that materials and equipment MAY NOT be released for shipment until the formal submittal is approved and signed by an authorized officer of Senate.
Step 5 - Release Materials/Equipment for
                Delivery

It is your responsibility to immediately release all materials and equipment after STEPS 1 thru 4 have been addressed. Time is always of the essence. Click the following link that will automatically open an email message window, pre-addressed to the necessary Senate personnel. Utilize this method of communication to confirm adherence to all aspects of the prior STEPS. In addition, please confirm that all materials and equipment have been released and be sure to include the date of delivery.
Note that materials and equipment MAY NOT be released for shipment until the formal submittal is approved and signed by an authorized officer of Senate.
Step 6 - Notify Senate 72 Hours Prior to a
                Delivery

Click the following link that will automatically open an email message window, pre-addressed to the necessary Senate personnel. Utilize this method of communication to provide Senate with a 72 hour cushion so that trouble free delivery can be obtained such as loading area arrangements, hightened security procedures etc.
Step 7 - Verify Delivery

Click the following link that will automatically open
an email message window, pre-addressed to the necessary Senate personnel. Utilize this method of communication to confirm that materials and equipment have arrived on site, complete, and in new condition.
Step 8 - Submit Invoice

Click the following link that will automatically open an email message window, pre-addressed to the necessary Senate personnel. Utilize this method of communication to email an advanced copy of your invoice for payment request. Be sure to immediately mail a hard copy to Senate.
End Here!
The following links will assist all new material vendors wishing to extend new credit to Senate.


- Subcontractor Credit 
  References

- Material Supplier Credit
  References

- Customer Assurance
  References
"Senate's Electronic Pallet-Racks"
Material Suppliers can now attach and submit up-to-date electronic pricing for all commonly- purchased building materials. such as lumber, drywall, doors/frames/hrdwr, pipe, wire, etc.....
STOCK ALL OF YOUR COMMONLY-USED BUILDING MATERIAL INVENTORIES ON OUR E-PALLET RACK'S.
This information can be helpful for upcoming purchases
and/or bids. Click here to keep the shelves stocked!  ------------>